Description

Rocky Mountain College invites applications for the position of Executive Administrative Assistant within the Student Life division. This fulltime, exempt position provides high level administrative support to the Executive Vice President/Dean of Student Life and serves as a central resource for communication, scheduling, event coordination, and office operations. The successful candidate will demonstrate professionalism, strong organizational skills, and a commitment to supporting a student-centered campus environment.

About the College: Rocky Mountain College is a small private liberal arts institutions focused on academic success and personal growth. Rocky Mountain College is the oldest college in Montana, founded in 1878. Its history demonstrates a commitment to excellence and openness to all points of view. The College finds strength by joining a liberal arts tradition and the heritage of practical training for specific careers. The campus of Rocky Mountain College occupies approximately 60 park-like acres in a residential section of Billings, Montana. Evergreen trees, shrubs, and perennials make the campus particularly welcoming to our approximately 1,000 enrolled students. Billings offers all of the benefits of a big-city life with small-town Montana hospitality.

Essential Functions
 

        Provide primary administrative support to the EVP/Dean of Student Life

        Assist students, faculty, staff, and visitors; schedule appointments and direct individuals to appropriate resources

        Manage calendars, coordinate meetings, and prepare agendas, minutes, and supporting documents

        Operate the campus switchboard and perform daily office tasks including word processing, data entry, proofreading, and filing

        Coordinate major Student Life events (Orientation, Yule Log Dinner, Study Break Breakfast, Commencement)

        Process requisitions, purchase orders, check requests, expense reports, and credit card transactions

        Produce ID cards, issue parking permits, maintain related databases, and process fines and fees

        Submit work orders and manage room reservations for campus spaces

        Utilize mail merge for bulk communications and event materials

        Hire, train, schedule, and supervise work study students; manage payroll timeclock

        Serve as recording secretary for Board of Trustees committees

Core Competencies
 

         Strong written and verbal communication skills

         Excellent organizational and multitasking abilities

         High level of professionalism, confidentiality, and discretion

        Customer service orientation and interpersonal effectiveness

        Proficiency with Microsoft Word, Excel, and PowerPoint

        Ability to operate a telephone switchboard and learn campus systems

         Ability to work independently and collaboratively

Requirements

Education & Experience Requirements
 

         College degree preferred

         Minimum one year of administrative or office experience required

         Experience in higher education or student services preferred

         Experience supervising student employees is beneficial