Description

The Indiana University Kelley School of Business seeks a strategic, collaborative, and forward-thinking Assistant Dean of Finance and Operations to provide strategic oversight and hands-on management across Kelley's financial portfolio, physical infrastructure, and operational functions. Beyond technical execution, Assistant Dean is a visionary leader and strategic thinker responsible for mentoring a high-performing team, fostering institutional efficiencies, and navigating complex cross-departmental challenges.

Department-Specific Responsibilities

• Acts as the primary liaison between the school, the campus, and the IU Foundation to ensure fiscal integrity and support of the mission of the Kelley School of Business.
• Oversees the preparation and analysis of monthly general fund activity, unrestricted fund spending, and tuition/credit hour projections utilizing advanced data visualization.
• Develops long-term funding strategies for general and non-general expenses; project the lifespan of cash balances to ensure sustainable growth.
• Continually assess reporting tools and staff workflows to maximize productivity; lead the evolution of the Faculty Resource Allocation Tracking (RATs) system and Business Office processes.
• Manage Indiana University Foundation (IUF) accounts, ensuring all funds are strategically activated.
• Serves as Project Manager for the annual budget cycle (December-April), ensuring adherence to deadlines and securing necessary approvals.
• Directs the preparation of comprehensive financial documentation for high-level meetings with the Provost and other campus leaders.
• Leads the submission of the Association to Advance Collegiate Schools of Business (AACSB) Annual Salary and Financial Surveys; compile key financial and operational data for the overall accreditation report.
• Collaborates on renovations and improvements; manage funding sources through the project lifecycle.
• Strategically allocate office and classroom space across Kelley School spaces; collaborate with others on faculty locational needs and instructional space needs.
• Oversees the FOS (Facilities and Operations Support) team in managing school-wide maintenance, real estate leases, and furniture procurement.
• Ensures total staff compliance with evacuation procedures, business continuity plans, and emergency medical (CPR/AED) training.
• Manages contracts for Kelley-authored e-texts with IU Legal Counsel and reconcile revenue from software and digital resources.
• Provides financial oversight for "Kelley Outfitters," including daily credit card reconciliation and monthly reporting to the University Controller.
• Oversees centralized event planning services, supporting internal stakeholders in executing everything from departmental lunches to multi-day international conferences.
• Dedicates significant time to mentoring staff, addressing complex operational questions, and fostering a culture of "deep thinking" to solve systemic issues.
• Conducts specialized cost-benefit analyses, including graduate programming costs, IT expenditure summaries, and longitudinal tenure/promotion salary trends.

Requirements

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field.

Preferred

• Master's degree in business administration, public administration, higher education leadership, or related field.

WORK EXPERIENCE

Required

• 5 years of related functional experience.
• 3 years of management experience in related field.

Preferred

• Extensive experience in high-level financial management, preferably within a higher education or complex non-profit environment.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Demonstrates excellent judgment and decision-making skills.
• Effective conflict management skills.
• Builds and manages effective teams.
• Effective leadership skills.
• Ability to represent the company with external constituents.
• Ability to drive multiple projects to successful completion.
• Experience using large-scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into usable formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures related to managing staff; knowledge and understanding of the importance of mentors and mentorships.
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long-term planning.

Preferred

• Ability to lead diverse teams (Finance, Facilities, Events) and manage large-scale projects simultaneously.
• Proficiency in KFS, Tableau, and standard university reporting tools; ability to translate complex data into actionable executive summaries.
• Exceptional interpersonal skills to work with faculty, staff, and students internal and external to the University.